This privacy notice provides information, in line with the Data Protection Act 2018 (‘DPA 2018’) and UK General Data Protection Regulation (‘UK GDPR’), about how Bindmans LLP collects, stores, processes, and shares your personal data. It also explains your rights in relation to your personal data and how to contact us in the event you have a query.

For the purposes of the DPA 2018, Bindmans LLP is responsible for your data as a data controller.

The data we collect

In the course of providing legal services to you, the personal data we may collect, process, store, and use from you includes:

• Personal data including your full name, date of birth, National Insurance Number
• Contact details such as your addresses, telephone numbers, and personal email addresses
• Special category data such as data revealing your racial or ethnic origin, political opinions, health, religious beliefs, philosophical beliefs or trade union membership
• Information to enable us to check and verify your identity e.g. your date of birth and passport details
• information relating to the matter in which you are seeking our advice or representation

The legal basis by which we process your personal data

Our lawful bases for processing your personal data:

• Legitimate Interest – Bindmans has a legitimate interest in our clients’ personal data in order to provide legal services and to comply with our legal and regulatory obligations.
• Contract – We will process your personal data in order to perform our contract with you and to take steps at your requests.

Processing of your special category data

In order to provide legal services, we process the following data as it relates to your:

• Racial or ethnic origin
• Religious or philosophical beliefs
• Commission or alleged commission of any offence
• Health
• Sexual orientation

Our lawful condition for processing your special category data is:

• Legal Claims – Processing of your special category data is necessary for the purpose of your legal proceedings, providing you legal advice, and for us to establish or defend your legal rights.

How your personal information is collected

We collect your personal data from the following sources:

• From you
• From professionals we may engage in relation to your matter
• From third parties with your consent e.g. your doctor, medical professional, employer
• From third-party publicly accessible sources

Who we may share your personal data with

We may share your personal data with:

• Professional advisers who we instruct on your behalf or refer you to, e.g. barristers, medical professionals, accountants, tax advisors or other experts
• Our insurers and brokers
• External auditors, e.g. in relation to Lexcel accreditation and the audit of our accounts
• External service suppliers that we use to make our business more efficient
• Our bank

We only allow our service providers to handle your personal data if we are satisfied they take appropriate measures to protect your personal data. We also impose contractual obligations on service providers relating to ensure they can only use your personal data to provide services to us and to you.

The firm may also use information about your case in marketing materials including submissions to legal directories and professional accreditation applications. We rely upon our legitimate interests to promote our services and our firm and participate in directory rankings. If you would prefer to be anonymised in any marketing materials, please let us know.

We will not share your special category personal data or criminal offences and convictions data unless this is already in the public domain; we can successfully remove all identifying details from your case so that it ceases to be your personal data; or we have sought your explicit consent.

We may on occasion transfer your data to a country outside the UK. However, we will only transfer information to a third country either where the commissioner has made a decision that your personal data is properly protected, or where we put in place adequate safeguards by entering into an agreement with the processor, or where an appropriate exception applies. We will ensure that our contractors follow the same procedures.

We may disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.

Data retention

We will keep your personal data for a specified period after we have finished advising or acting for you.

We will do so for one of these reasons:

• To respond to any questions, complaints or claims made by you or on your behalf
• To show that we treated you fairly
• To keep records required by law

We will not retain your data for longer than necessary for the purposes set out in this policy. Different retention periods apply for different types of data. Further details on this are available in our Data Retention Policy which your solicitor can provide you with information on.

We will securely destroy your personal information in accordance with our Data Retention Policy. All digital data (including emails and electronic copies of documents) may be retained on our servers.

Your rights

As a data subject, you have a number of rights. You can:

• Access and obtain a copy of your data on request
• Require us to change incorrect or incomplete data
• Require us to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing
• Object to the processing of your data where we are relying on our legitimate interests as the legal ground for processing
• Ask us to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override our legitimate grounds for processing data

If you would like to exercise any of these rights, please contact the solicitor with conduct of your case in the first instance.  Please note that the rights may be subject to exemptions under the Data Protection Act 2018.

Questions

If you have any questions about this privacy notice, our Compliance Officer can be contacted at the following address:

Chantal Chumber
Bindmans LLP
236 Gray’s Inn Road
London
WC1X 8HB
Email: chantal.chumber@bindmans.com
Telephone: 020 7014 2167

EU GDPR Representative

We have appointed EU Business Partners as our representatives in the EU for the purposes of Article 27 of the General Data Protection Regulation. You may contact our EU representative, as well as us directly, with any query that you may have in relation to your personal data. The contact details of our EU representative are as follows:

Flor McCarthy
EU Business Partners
10 Ashe Street
Clonakilty
Co. Cork
P85 E403
Ireland

Email: info@eubusinesspartners.com

This privacy notice provides information, in line with the Data Protection Act 2018 (‘DPA 2018’) and UK General Data Protection Regulation (‘UK GDPR’), about how Bindmans LLP collects, stores, processes, and shares your personal data. It also explains your rights in relation to your personal data and how to contact us in the event you have a query.

For the purposes of the DPA 2018, Bindmans LLP is responsible for your data as a data controller.

The data we collect

In the course of determining whether we can provide our legal services to you, the personal data we may collect, process, store, and use from you includes:

• Personal data including your full name, date of birth, National Insurance Number
• Contact details such as your addresses, telephone numbers, and personal email addresses
• Special category data such as data revealing your racial or ethnic origin, political opinions, health, religious beliefs, philosophical beliefs or trade union membership
• Information to enable us to check and verify your identity e.g. your date of birth and passport details
• Information relating to the matter in which you are seeking our advice or representation

The legal basis by which we process your personal data

Our lawful basis for processing your personal data is:

• Legitimate Interest – Bindmans has a legitimate interest in processing your personal data in order to determine whether we can provide our legal services to you, and to comply with our legal and regulatory obligations

Processing of your special category data

In order to provide legal services, we process the following data as it relates to your:

• racial or ethnic origin;
• religious or philosophical beliefs;
• commission or alleged commission of any offence;
• health;
• sexual orientation.

Our lawful condition for processing your special category data is:

• Legal Claims – Processing of your special category data is necessary for the purpose of determining whether we can provide you with legal advice.

How your personal information is collected

We collect your personal data from information you provide us.

Who we may share your personal data with

We may share your personal data with external service suppliers that we use to make our business more efficient.

We only allow our service providers to handle your personal data if we are satisfied they take appropriate measures to protect your personal data. We also impose contractual obligations on service providers relating to ensure they can only use your personal data to provide services to us and to you.

We may on occasion transfer your data to a country outside the UK. However, we will only transfer information to a third country either where the commissioner has made a decision that your personal data is properly protected, or where we put in place adequate safeguards by entering into an agreement with the processor, or where an appropriate exception applies. We will ensure that our contractors follow the same procedures.

We may disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.

Data retention

If we do not take you on as a client of the firm, we will securely destroy your personal information in accordance with our data retention policy.  This is currently after 18 months, so that we can be sure that we do not inadvertently enter into a retainer with a new client where there is a conflict with you, and in case you return to us for advice within that period.  If you would like us to destroy your personal information earlier, please let us know. Please note that digital data, including emails and electronic copies of documents, may be retained on our servers for longer unless you specifically request us to destroy these.

If we go on to act for you or advise you, personal data gathered during the enquiry process will be transferred to your matter file. The periods for which your data will be held will be provided to you in a new privacy notice.

Your rights

As a data subject, you have a number of rights. You can:

• Access and obtain a copy of your data on request
• Require us to change incorrect or incomplete data
• Require us to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing
• Object to the processing of your data where we are relying on our legitimate interests as the legal ground for processing
• Ask us to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override our legitimate grounds for processing data

If you would like to exercise any of these rights, please contact the person you spoke to when you made your enquiry. Please note that your rights may be subject to the exemptions in the Data Protection Act 2018.

Questions

If you have any questions about this privacy notice, our Compliance Officer can be contacted at the following address:

Chantal Chumber
Bindmans LLP
236 Gray’s Inn Road
London
WC1X 8HB
Email: chantal.chumber@bindmans.com
Telephone: 020 7014 2167

This privacy notice provides information, in line with the Data Protection Act 2018 (‘DPA 2018’) and UK General Data Protection Regulation (‘UK GDPR’), about how Bindmans LLP collects, processes, stores and uses your personal data during the recruitment process. It sets out the types of data we collect and hold on job applicants and how we use that information.

For the purposes of the DPA 2018, Bindmans LLP is responsible for your data as a data controller.

The data we collect

In relation to your application for work with us, the personal data we may collect, store and use from you includes:

• Contact details such as name, title, addresses, telephone numbers, and personal email addresses
• Information you provide to us in your recruitment pack, curriculum vitae, covering letter/email, and references
• Any information you provide to us during an interview
• Evidence you provide us in relation to your right to work in the UK and immigration status
• Information about your criminal record – this includes your Disclosure and Barring Service Check
• Special category data including diversity and equal opportunities monitoring information such as information about your ethnicity, religious beliefs, sexual orientation, disability
• Information shared with regard to reasonable adjustments
• A record of your correspondence with us in connection with your application; and
• Your photograph if you are offered employment

The legal basis by which we process your personal data

Our lawful bases for processing your personal data when conducting the recruitment process are:

• Legitimate Interest –Bindmans has a legitimate interest in candidates’ data in order to operate a fair recruiting process
• Legal Obligation – The Equality Act 2010
• Contract – We will process your personal data in order to assist us to take steps to enter into a contract

Processing of your special category data

In order to monitor our recruiting process for the existence or absence of equality of opportunity or treatment we process the following date as it relates to your:

• Racial or ethnic origin
• Religious or philosophical beliefs
• Health
• Sexual orientation

Our lawful condition for processing your special category data is:

• Employment, social security and social protection – We will use your special category health data in line with The Equality Act 2010

How your personal information is collected

We collect your personal data from the following sources

• From you
• Recruitment agencies, where applicable
• The Disclosure and Barring Service
• Your named referees
• Data from third-party publicly accessible sources such as the SRA

Who we may share your personal data with

We may share your personal data with external service suppliers that we use to make our business more efficient.

We only allow our service providers to handle your personal data if we are satisfied they take appropriate measures to protect your personal data. We also impose contractual obligations on service providers relating to ensure they can only use your personal data to provide services to us and to you.

We may on occasion transfer your data to a country outside the UK. However, we will only transfer information to a third country either where the commissioner has made a decision that your personal data is properly protected, or where we put in place adequate safeguards by entering into an agreement with the processor, or where an appropriate exception applies. We will ensure that our contractors follow the same procedures.

We may disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.

Data retention

If your application for employment is unsuccessful, we will hold your data on file for 6 months after the end of the relevant recruitment process. After this period, we will securely destroy your personal information in accordance with our data retention policy.

If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis, normally six months.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file. The periods for which your data will be held will be provided to you in a new privacy notice.

Please note that all digital data (including emails and electronic copies of documents) may be retained on our servers.

Your rights

As a data subject, you have a number of rights. You can:

• Access and obtain a copy of your data on request
• Require us to change incorrect or incomplete data
• Require us to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing
• Object to the processing of your data where we are relying on our legitimate interests as the legal ground for processing
• Ask us to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override our legitimate grounds for processing data

If you would like to exercise any of these rights, please contact a member of the HR team. Please note that your rights may be subject to exemptions under the Data Protection Act 2018.

Questions

If you have any questions about this privacy notice, our Compliance Officer can be contacted at the following address:

Chantal Chumber
Bindmans LLP
236 Gray’s Inn Road
London
WC1X 8HB
Email: chantal.chumber@bindmans.com
Telephone: 020 7014 2167

This privacy notice provides information, in line with the United Kingdom General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018), on how Bindmans LLP (Bindmans/we/us) collects, stores, processes, and shares your personal data in connection with your use of our websites. It also explains your rights in relation to your personal data and how to contact us in the event you have a query.

Our website is provided by WordPress.

Bindmans is the data controller of personal data obtained via our website, meaning we are the organisation legally responsible for deciding how and for what purposes your personal data is used.

What this notice applies to

This privacy notice relates to your use of our website only.

Throughout our website, we may link to other websites owned and operated by certain trusted third parties. This privacy notice does not cover those links or third-party websites and we are not responsible for the content of such sites. Those third-party websites may also gather information about you in accordance with their own separate privacy notices. For privacy information relating to those third-party websites, please consult their privacy policies as appropriate

What information and personal data we collect about you

The personal data we collect about you depends on the particular activities carried out through our website.

When you visit our website, we automatically log your IP address and information about your visit, such as the time, the pages viewed, and the browser used. All this information is collected anonymously and does not identify you as an individual. Statistics are compiled using this information, enabling us to monitor use of our website.

Cookies are covered by our separate Cookies Policy.

The personal data we collect about you depends on the particular activities carried out through our website. You can find our Privacy Notices here. We will collect and use the following personal data about you:

• Basic information, such as your name, professional title, role, and organisation
• Contact information, such as your postal address, email address and phone number(s)
• Case information, which relates to the matter that you are enquiring about instructing us on or in which you are involved, which may also include special categories of personal data or data relating to criminal convictions and offences
• Financial information, such as payment-related information
• Information you provide to us for the purposes of attending meetings and events We will also collect and use the following special categories of personal data: requirements for attending our offices and events, including disability/accessibility information
• Information you provide in relation to subscriptions to our legal updates or newsletters
• Identification and background information provided by you or collected as part of our client due diligence processes. We may process data of criminal convictions and offences in the course of conducting our client due diligence checks
• Any other information relating to you which you may provide to us.

How your personal data is collected

We collect personal data from you:

• Directly, when you enter or send us information, such as when you submit an enquiry to us through our webform, contact us via our web form or email address, and send us feedback
• Indirectly, such as your browsing activity while on our website using the technologies explained in our Cookies Policy

We may also collect your data from social media sources (such as posts, tweets and other interactions with us through social media) and publicly available sources for the purposes of carrying out client due diligence checks.

How we use your personal data

We use your personal data for the following purposes:

• Providing you with our legal advice and services
• Sending updates, newsletters and other marketing materials that you have requested
• Confirming your event or webinar registrations
• Running meetings and other events
• Carrying out client due diligence
• Monitoring the security and use of our websites
• Complying with regulatory and legal requirements
• Monitoring performance and user experience of our websites

In certain circumstances (e.g. carrying out client due diligence) if you have not provided us with the information, then we will not be able to provide you with our services.

To update your email marketing preferences, or opt-out of marketing communications, please complete this form.

The legal basis by which we process your personal data

Our lawful basis for processing your personal data is:

• Consent – for example, where you share your details in order for us to send you marketing information
• Contract – for example, where we need to process the data in order to comply with our obligations under a contract with you
• Legal obligation – for example, where we need to carry out anti-money laundering, sanctions and other checks
• Legitimate Interest – Bindmans has a legitimate interest in processing your personal data in order to provide legal services, manage our business, monitor and improve our website, and share data in connection with any acquisition or transfer of our business. Please see the ‘How we use your personal data’ section in this privacy notice for further information

Our lawful condition for processing your special category data is:

• Explicit Consent – for specific purposes, such as processing your dietary / disability information for attending our events
• Legal Claims – processing of your special category data is necessary for the purpose of your legal proceedings, providing you legal advice, and for us to establish or defend your legal rights

Who we may share your personal data with

We may share your personal data with:

• Professional advisers who we instruct on your behalf or refer you to, e.g. barristers, medical professionals, accountants, tax advisors or other experts
• Our insurers and brokers
• External auditors, e.g. in relation to Lexcel accreditation and the audit of our accounts
• Suppliers of services that we rely upon, such as our IT suppliers
• External service suppliers that we use to make our business more efficient
• Any third parties in the context of the acquisition or transfer of any part of our business or in connection with a business reorganisation
• Our bank

We only allow our service providers to handle your personal data if we are satisfied they take appropriate measures to protect your personal data. We also impose contractual obligations on service providers relating to ensure they can only use your personal data to provide services to us and to you.

We may on occasion transfer your data to a country outside the UK for purposes connected with giving legal advice, or in pursuit of our legitimate interests as a firm of solicitors. We will only make these transfers where we have ensured that there are adequate safeguards in place in line with the UK GDPR and the DPA 2018, such as Standard Contractual Clauses (SCCs) unless a particular derogation applies.

We may disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.

Data retention

We will keep your personal data for a specified period in line with the firm’s Data Retention Policy.

We will not retain your data for longer than necessary for the purposes set out in this notice. Different retention periods apply for different types of data. Further details on this are available in our Data Retention Policy which our Compliance Officer, Chantal Chumber, can provide further information about.

Your rights

As a data subject, you have a number of rights. You can:

• Access and obtain a copy of your data on request
• Require us to change incorrect or incomplete data
• require us to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing
• Request us to transfer your personal data to another organisation in certain circumstances
• Object to the processing of your data where we are relying on our legitimate interests as the legal ground for processing
• Ask us to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override our legitimate grounds for processing data
• Contest any automated decision made about you where this has a legal or similarly significant effect and ask for it to be reconsidered.

If we are processing your personal data on the basis of your consent, you have the right to withdraw your consent at any time.

Where we are sending you direct marketing (e.g. updates and newsletters) you can opt-out of this at any time. You can do this by submitting a request here.

If you would like to exercise any of these rights, please contact the solicitor with conduct of your case in the first instance.  Please note that the rights may be subject to exemptions under the Data DPA 2018.

You also have the right to lodge a complaint with the Information Commissioner’s Office.

Changes to this Notice

If we change anything important about this Website Privacy Notice (e.g. the information we collect about you or how we use it) we will highlight those changes at the top of the Notice and provide a prominent link to it for a reasonable length of time following the change.

Questions

If you have any questions about this privacy notice, our Compliance Officer can be contacted at the following address:

Chantal Chumber
Bindmans LLP
236 Gray’s Inn Road
London
WC1X 8HB
Email: chantal.chumber@bindmans.com
Telephone: 020 7014 2167